Job Opening: Administrative Assistant/Accountant
About HBM Engineering Group, LLC :
HBM Engineering Group, LLC is an award-winning, female-owned small business specializing in transportation and infrastructure engineering services across Illinois. With a proven track record of excellence, we collaborate with key agencies such as IDOT, Illinois Tollway, and Chicago DOT to deliver innovative solutions that improve infrastructure and community connectivity.
Position Overview :
HBM Engineering Group is seeking a highly skilled Administrative Assistant/Accountant to provide essential support to senior management and project teams. This role focuses on financial tracking, administrative efficiency, and business development support to ensure smooth operations across the organization. The ideal candidate will be proactive, detail-oriented, and have proven experience in accounting and administrative functions, particularly within the transportation engineering industry. This position offers significant opportunities for professional development, exposure to impactful projects, and collaboration with leadership.
Primary Responsibilities Include but Are Not Limited To:
- Prepare and reconcile financial statements (e.g., balance sheets, profit and loss statements).
- Manage accounts payable/receivable, invoicing, and project-specific financial tracking.
- Assist with budget preparation, forecasting, and cash flow analysis.
- Oversee month-end and year-end closing processes.
- Ensure compliance with accounting standards, tax filings, and regulatory requirements.
- Support internal and external audits as needed.
- Maintain organized records and project documentation.
- Draft and distribute business correspondence and technical documents.
- Coordinate onboarding for new hires and provide systems training.
- Serve as the primary contact for staff and financial inquiries.
- Contribute to process improvements and policy development.
- Collaborate with project managers to develop budgets, schedules, and financial projections for new opportunities.
- Create and maintain project-specific financial dashboards for internal and external use.
Qualifications and Skills
- Education: Bachelor’s degree preferred (Accounting, Finance, Business Administration, or related field).
- Experience: 2-5 years in an administrative/accounting role; experience in A/E/C industries preferred.
- Familiarity with IDOT, Illinois Tollway, and CDOT invoicing processes is a strong plus.
- Proficient in Microsoft Office Suite and accounting systems (e.g., QuickBooks, Deltek Ajera).
- Strong organizational, analytical, and problem-solving skills with attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent communication and interpersonal skills.
Why HBM?
At HBM Engineering Group, we pride ourselves on fostering a supportive, team-oriented culture where your contributions directly impact company success.
This role offers:
ü Opportunities to grow professionally within an award-winning firm.
ü Exposure to high-profile infrastructure projects across Illinois.
ü A collaborative and inclusive environment that celebrates diversity.
HBM is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, state, or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. HBM remains committed to complying with all local health authorities, legal or lawful client requirements.
